Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our COO with daily tasks and administration.

Job Description

We are seeking a highly organized and proactive Executive Assistant to support our COO with daily tasks and administration. This role requires strong organizational and administrative skills, adaptability, and attention to detail to ensure smooth executive functions

Key Responsibilities

• Assist the COO with ad hoc tasks throughout the day, ensuring efficiency and prioritization.
• Maintain tasks and projects on ClickUp for collaboration, visibility, and progress tracking.
• Conduct research tasks as needed, providing insights and recommendations.
• Organize and manage travel bookings for staff and executives (excluding team events).
• Maintain and document internal processes, ensuring clarity and efficiency.
• Utilize and manage platforms such as Zendesk, ClickUp, Zoho, Canva, and Miro.
• Update and maintain the staff map, ensuring accurate organizational records.
• Learn, utilize, and eventually master Google Sheets, Google Docs, and internal systems.
• Ensure timely and accurate daily updates on Zoho for seamless operations and reporting
• Monitor, order, document, and manage inventory for office materials, technology, and other essential purchases.
• Set up and configure accounts for new hires across platforms like Zendesk, Slack, Gmail, and other internal tools.
• Assist in setting up and maintaining HR processes.
  
  

Requirements

• Prior experience in an executive assistant or administrative role.
• Strong administrative and technical skills, including proficiency in Google Sheets (formulas, document interlinking, and styling), Google Docs, and project management tools (ClickUp or similar).
• Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
• Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.
• Fast and dependable internet connection.
• Fluency in written and spoken English. Italian proficiency a plus but not required.
  
  

Additional Information

• M to F, 5pm to 2am PH Time
• Homebased

Please refer to job description.